Privacy Policy

1. Introduction

Hutney & Associates ("we," "us," or "our") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or engage our services.

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This policy applies to information collected through our website, email communications, phone calls, and in-person consultations. By using our services or website, you consent to the practices described in this policy.
 

2. Information We Collect
 

2.1 Information You Provide

We collect information you voluntarily provide, including:

• Contact Information: Name, email address, phone number, and business address.

• Business Information: Company name, title, industry, and company size.

• Communication Content: Messages sent through contact forms, emails, or phone calls.

• Engagement Details: Scheduling information, consultation notes, and project requirements.

• Payment Information: Billing address and payment method details processed through secure third-party providers.
   

2.2 Information Collected Automatically

• Device Information: Browser type, operating system, and device type.

• Usage Data: Pages visited, time spent on pages, and referring website.

• Network & Location Data: IP address and approximate geographic location.

• Tracking Technologies: Cookies and similar tracking technologies (as described in Section 5).

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3. How We Use Your Information

We use the information we collect for the following purposes:

• Service Delivery: To provide, maintain, and improve our consulting services.

• Communication: To respond to your inquiries and communicate with you about our services, including scheduling consultations.

• Business Operations: To manage client relationships, process payments, and maintain business records.

• Marketing: To send marketing communications (with your consent, where required).

• Website Improvement: To analyze website usage to improve user experience.

• Legal Compliance: To comply with legal obligations, protect our rights, and detect and prevent fraud or other harmful activities.

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4. Disclosure of Your Information

We do not sell your personal information. We may share your information with the following categories of third parties:

• Service Providers: Entities who assist our business operations, including website hosting, email services, and payment processors. We share the minimum necessary Contact and Payment Information with these providers for service functionality.

• Third-Party Tools: Specific tools used for client management, as detailed in Section 4.1.

• Professional Advisors: Accountants and attorneys, as necessary for business purposes.

• Business Partners: With your consent, for collaborative projects.

• Legal & Government Authorities: When required by law or to protect our legal rights.

• Business Transfer: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the successor entity.

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4.1 Third-Party Service Providers

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Calendly: Used to schedule consultations and meetings. When you book, Calendly collects your name, email address, and scheduling information. Calendly's privacy policy is available at calendly.com/privacy.

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OnePage CRM: Used to manage client relationships and communications. Information stored includes your Contact Details, Communication Content, and Business Information. OnePage CRM's privacy policy is available at onepagecrm.com/privacy-policy.

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5. Cookies and Tracking Technologies

Our website uses cookies and similar technologies, which include:

• Essential Cookies: Required for basic website functionality.

• Analytics Cookies: Help us understand how visitors use our site (e.g., Google Analytics).

• Marketing Cookies: Used to deliver relevant content and measure campaign effectiveness.
   

You can control cookie preferences through your browser settings. Disabling certain cookies may affect website functionality. You may opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.

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6. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include data encryption in transit, secure storage systems, access controls, and regular security assessments.

However, no method of transmission over the Internet or electronic storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

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7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements. Client engagement records are typically retained for seven (7) years following the conclusion of services, or longer if required by law.

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8. Your Rights Under Texas Law

Under the Texas Data Privacy and Security Act (TDPSA), Texas residents may have certain rights regarding their personal data, including:
 

• Right to Confirmation and Access: To confirm whether we are processing your personal data and to access that data.

• Right to Correction: To correct inaccuracies in your personal data.

• Right to Deletion: To delete personal data you have provided.

• Right to Data Portability: To obtain a portable copy of your personal data.

• Right to Opt-Out: To opt out of the processing of personal data for targeted advertising, the sale of personal data, or profiling.
   

To exercise these rights, please get in touch with us using the information provided in Section 12. We will respond to your request within 45 days. If we cannot verify your identity or the validity of your request, we may ask for additional information.

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9. Children's Privacy

Our services are directed to businesses and business professionals. We do not knowingly collect personal information from individuals under 18 years of age. If we learn that we have collected personal information from a child under 18, we will promptly delete that information.

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10. Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party sites you visit.

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11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated policy will be posted on our website with a revised "Effective Date." We encourage you to review this policy periodically. Your continued use of our services after changes are posted constitutes your acceptance of the updated policy.

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12. Contact Us

If you have questions about this Privacy Policy, wish to exercise your privacy rights, or have concerns about our data practices, please contact us:

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Hutney & Associates

400 N. Ervay St., Suite 130327

Dallas, Texas

Phone: (214) 247-6961

Email: Bev@beverlyhutney.com

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13. Governing Law

This Privacy Policy is governed by the laws of the State of Texas, without regard to its conflict of law principles.